How to create a mail template in Gmail with Canned Responses

Gmail - the most popular and popular email service today has many handy features that users have not even discovered yet. In addition to timed sending, retrieving sent mail or automatically replying to mail ... this service has another great feature called " Canned Responses ".

"Canned Responses" is a feature that can create templates for users to use in case they want to send mail to many people with the same content, at different times.

Typically, you can compose any message and save it somewhere, be it WPS Office , Notepad ++ or in the Drafts folder of Gmail itself. But the limitation of this is that it can only be sent once, or each time you have to open more applications and other software to copy content to, it is very time-consuming and takes a lot of redundant operations.

How to use Canned Responses to create a sample message in Gmail

With Canned Responses, those things will only be in the past. Because this feature allows users to create one or more mail templates and save them in the new email editor interface. When you need to use, just click on it to use, extremely simple and handy.

Step 1: You access your Gmail account . In the main interface, left-click on the gear icon and select Settings - Settings .

How to create a mail template in Gmail with Canned Responses

Step 2: Continue to select the Labs tab in the Settings section .

How to create a mail template in Gmail with Canned Responses

Step 3: Find the section " Canned Responses " and then tick the checkbox Enable . If not found, you can enter the keyword " Canned Responses " in the search box above and then Enter .

How to create a mail template in Gmail with Canned Responses
Search and enable (Enable) Canned Responses in Labs

Scroll to the bottom and click Save Changes to save the changes.

How to create a mail template in Gmail with Canned Responses

Step 4: Wait a minute to Gmail automatically reload, then you can select the item Compose to compose as usual. This is the step we create the sample letter, so you may not need to enter the recipient's name, just compose general content.

Or if you send to a person continuously (payment or periodic reports), you can also fill in the sender's name. After completing the message, select the left mouse button on the arrow icon as shown below.

How to create a mail template in Gmail with Canned Responses
Compose the content of the sample letter and select the arrow icon

Step 5: A small options panel appears, select Canned Responses / New canned responses ...

How to create a mail template in Gmail with Canned Responses

Immediately another window appears and asks you to name this form message. Can be based on the content, the sender or any element you want to name. The purpose is to highlight the content, just look at the name will know the content of the mail is.

After finishing name, select OK to confirm.

How to create a mail template in Gmail with Canned Responses
Name the newly created form letter

Step 6: You can create many other email templates with different content to save and use in each specific case. Later when you want to use will not need to type again, just:

  • Left click on the arrow icon .
  • Select Canned Responses / New canned responses ...
  • Select one of the prepared templates in Insert .

How to create a mail template in Gmail with Canned Responses

At that time, the corresponding message content will appear for use.

How to create a mail template in Gmail with Canned Responses

Please pay attention:

  • When selecting the created form letter, we use the name in the Insert section , not Save or Delete.
  • To delete a created template letter, just go to the same and select the letter name in the Delete section .

"Canned Responses" is an extremely handy feature that helps us save a lot of time as well as redundant operations when working with this popular email service. This is also one of the great Gmail tips that you should not ignore. Use Gmail on mobile easily with the following 2 genuine Gmail applications:

Gmail for Android Gmail for iOS

I wish you successful implementation!

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