How to synchronize responses on Microsoft Forms with Excel

Want to sync responses from Microsoft Forms with your Excel spreadsheet ? Here's how to do it easily.

How to export Microsoft Forms responses into Excel

Exporting responses from Microsoft Forms into Excel helps you get the most up-to-date survey responses. It involves downloading survey responses to your computer as an Excel file. This process is not difficult if you have already created the form:

1. In Microsoft Forms, go to Responses at the top right.
2. Click Open in Excel on the right side of the screen to upload current responses to your computer.
3. You must repeat this process each time you want the latest response update.

However, this method is not the best because you will have to repeat the steps to update the spreadsheet. That means you have to download a new Excel file every time someone submits an answer. It can be exhausting, especially when too many people are sending feedback at the same time.

Instead, you can automate the above process to simplify the task using OneDrive for Business or Power Automate.

How to sync Microsoft Forms with Excel via OneDrive for Business

You can update Excel spreadsheets that change frequently if you're using Microsoft 365 Business. To do this, you'll create a survey form that can write responses directly into Excel from OneDrive.

When you use OneDrive for Business to create Microsoft Forms for Excel, it creates an Excel spreadsheet version of that form with columns containing the corresponding form field properties.

To create an Excel form that automatically updates responses in Microsoft Forms in real time:

1. Sign in to Microsoft 365 Business Admin Center.

2. Click the square menu icon on the top left and go to OneDrive .

3. Once in OneDrive, click New on the top left.

4. Select Forms for Excel .

5. Name your survey and click Create .

6. OneDrive will open the browser and take you to where you can create the desired form fields.

7. An Excel table containing the name of the form will appear in OneDrive .

8. After creating and sharing the survey, open the online Excel spreadsheet. You'll see new data as it updates in real time.

9. If you share an Excel spreadsheet with team members, they will also be updated with real-time feedback.

Automatically updating real-time Microsoft Forms responses in Excel makes your office work "easier". The above is just one of many solutions to synchronize Microsoft Forms with Excel . Hope the article is useful to you.