How to use Microsoft Teams, OneDrive, and SharePoint together to collaborate

Microsoft Teams, OneDrive, and SharePoint are all included in the Microsoft 365 subscription package, helping you work and collaborate remotely effectively. Let's learn with Download.vn how to best use remote collaboration tools in Microsoft 365 !

How to use Microsoft Teams, OneDrive, and SharePoint together to collaborate

How to combine Microsoft Teams, OneDrive and SharePoint

How to use Microsoft Teams, OneDrive, SharePoint to work remotely

Microsoft Teams

Microsoft Teams is a comprehensive communication and collaboration tool. You and your teammates can manage many aspects of your project right in Teams. From group meetings, direct calls, text messages, opening files to working together, it's all extremely convenient.

Call, meet online, text

Microsoft Teams is a great app for calling and holding group meetings. You can schedule meetings in Outlook Calendar for a specific group.

Microsoft Teams will automatically send notifications to relevant members so no one misses an important meeting.

When texting, you can tag the relevant person with the message with @name so they don't miss out on content or tasks that need to be completed.

Screen sharing

During a meeting on Teams, click the Share content button to share resources on your computer. Microsoft Teams lets you share:

  • Screen for seamless collaboration across multiple windows, pop-ups, notifications, and apps.
  • A specific window when you need to focus on a content and keep desktop activities private.
  • Presentation on PowerPoint. The audience can move through the slides if desired.
  • Microsoft Whiteboard for collaborative UI/UX design, products, and more.

Public and private teams

Public team channels let you collaborate freely with external people. For example, create a public graphic design or app development team where you collaborate with partner developers.

When you have to handle work outside of a project with a partner, you should create a private group channel for members. You can share files, discuss ideas, and make decisions that are outside the scope of your partner's decision.

OneDrive

How to use Microsoft Teams, OneDrive, and SharePoint together to collaborate

OneDrive interface

OneDrive is a Microsoft cloud storage service with excellent data security. This tool helps team members access project files and documents easily anywhere.

When forming a team on Microsoft Teams, OneDrive becomes the default cloud tool. You can take advantage of the following features to collaborate with remote teams:

Share and sync files

Manage sharing permissions on OneDrive

You can create shared libraries for each project. Then add related members. Now all members can view the files you create or upload in this library.

OneDrive apps sync your device to the cloud and automatically save the latest files to your local drive. Therefore, you and your teammates can work together on project documents even if you lose your Internet connection for a while. However, real-time collaboration is not supported offline.

Control sharing and access

You are in full control of the data. If you don't share files in a Teams group or library in OneDrive, your files are completely private. If you need to share files urgently, just drag & drop files into a shared folder or Teams group.

You can set access rights to project files and documents, send content links to some members, not necessarily the entire team. Then limit content loading, preview only, or whatever setting you want.

Tag members

Editors, publishers, and project managers can reduce their work load by tagging documents. If you're just editing a draft post and need someone to add historical data to the content, simply mention them on the document with an @name.

The tagged person will receive an automatic email with a link to that file and comment. This feature helps both you and your entire team save significant time.

Edit in real time

You can reduce the time it takes to create and review content by switching to real-time editing. This method is extremely effective when group collaboration is needed on large content projects.

You and your teammates can open the same Excel, Word, or PowerPoint file in a web browser. All collaborators see every change made.

SharePoint

You can use Microsoft SharePoint as the default intranet portal for any project. SharePoint helps you securely deploy tasks, reports, workflows, and distribute certain projects online without needing to manage any backend servers.

Below is a list of recommended SharePoint features when working fully remotely:

Content Management

You can manage project data such as documents, files, photos, design assets, phone/email contacts and videos easily on SharePoint, and even create segments for each file.

You can add metadata-based search so team members can easily open files anywhere. Users can also view files on the SharePoint mobile app.

Communication page

How to use Microsoft Teams, OneDrive, and SharePoint together to collaborate

Communication page on SharePoint

You can use SharePoint for visual communication. For example, create different communication pages on your intranet for audiences like team members, customers, suppliers, etc.

Now you can post updates about projects, products, and services to relevant pages with 1 click. SharePoint communication pages also support publishing project statuses and collecting comments from partners.

SharePoint sites also let you add calendar events, timelines, and project management tasks.

Sharing and decentralization

You can set up different sharing levels and rules on SharePoint. For example, assign editing rights to members, and full management rights to project pages on SharePoint to partners.

Above are suggestions on how to use Microsoft Teams, OneDrive and SharePoint at the same time for effective collaborative work . Hope the article is useful to you.

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