Teams tips to help you work like a pro

WebTech360 – Microsoft Teams since its launch has shown its position when surpassing Slack to become the most used tool with more than 13 million users in 2019 according to Theverge's statistics.

Plus, MS Teams benefits from Microsoft's robust Office 365 ecosystem built over the years. If your company or organization has an Office 365 subscription, collaborating and working online through MS Teams is extremely easy and convenient.

In this article, WebTech360 will give you some tips in Microsoft Team to help you increase your productivity at work and use it like a pro.

1. Shortcuts in MS Teams

Proficient use of keyboard shortcuts can save you a lot of time, especially when you are using Teams at work to communicate and collaborate with colleagues. In MS Teams there are many shortcuts, if you do not know you can find it by yourself.

In the Search for or type a command box , type:

/ Slash (slash key): Microsoft Teams will suggest you a lot of shortcuts that you need to use

Teams tips to help you work like a pro

/keys: A list of keyboard shortcuts you can use in Teams will appear. Because there are quite a few shortcuts in this list, I will not list them here. You can refer to the list of keyboard shortcuts in MS Teams here

Teams tips to help you work like a pro

2. Teams Tricks – Email Forwarding

This is definitely an extremely interesting feature that today's collaboration tools don't have. With this Email forwarding feature, you can forward or send an email with attachments to a group in Microsoft Teams. This is extremely convenient when we can work together on this Email without having to forward emails for hundreds of people, assuming our group has 100 members you will only need to do 1 operation. forward email here, all viewable.

To do this we do the following:

Step 1 Select the group you want to send the email to, here I choose the group “Course for Experts”

Step 2 : At the selected group, you choose the channel to forward Email, here I choose the channel "Technologist" -> next you select the Option icon ... and select Get Email address

Teams tips to help you work like a pro

Step 3: Click copy on the Get Email address dialog box to copy the email address of the Channel you are trying to send or forward email to.

Teams tips to help you work like a pro

Then just paste this email address and the To box in your email and forward or send the email to the group.

In this dialog box, you can also click Advanced settings to configure -> Then click Save to save the configured information.

Teams tips to help you work like a pro

You will receive an email right in the Post Tab of the channel (as shown below).

Teams tips to help you work like a pro

Email attachments can be found in the Files tab of the channel

Teams tips to help you work like a pro

3. Create GIFs in Teams

Sharing GIFs with each other in discussions is fun, but creating them is even more fun. I love this feature as MS Teams allows members to create their own GIFs, allowing members to be creative and reduce stress to balance serious discussions.

Teams tips to help you work like a pro

4. Create and Manage Tabs

MS Teams has another unique feature that few tools of the same type have, which is Tab. You can manage each tab for a resource be it video, web page or app. It depends on what you want to manage in your team. I think it is very useful in managing the tools that you often have to work with in your team.

Teams tips to help you work like a pro

5. Bookmark and save messages

An extremely useful little feature, I myself use it very often, but many people often ignore it such as: Mark messages, Save messages, or share via email messages. In case you receive an important message but want to come back to it later, you can simply mark it as unread or you can email it to save it.

Teams tips to help you work like a pro

6. Teams tips – Read text.

If someone has shared a document with you? Instead of reading the entire document, you can use the Immersive Reader option to read the document. This is interesting, isn't it?

You can also listen to the document while highlighting the words in real time. Another cool feature is translation. You can select a message and translate it into more than 60 languages ​​using Microsoft Translator.

Teams tips to help you work like a pro

Microsoft Teams is a great collaboration tool, and it's free if you're also working on other Microsoft products like Office 365. Hopefully some of the tips WebTech360 just shared above will help you stay productive. and more fun with Microsoft Teams

For more reference: Guide to using Insight for class statistics

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