How to use Hangouts Meet (c) to organize an online class

Hangouts meet is considered one of the most powerful free online teaching tools from Google. If you are familiar with online teaching software, then surely Hangouts meet will not disappoint you when using this tool to organize a free online class.

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1. Reasons you should use Hangouts meet for online teaching

Hangouts meet is a Web-based online learning/meeting tool integrated in Google's G-suite. Through this utility, companies, schools and teachers can use it to open meetings and open online classes more simply and conveniently anywhere via the internet.

If you still have doubts, here are the reasons that will help answer the question of why you choose Hangouts meet to teach online:

  • Organize a large class with up to 250 people to join the room: With hangouts meet software that allows people to see each other's faces, share videos through the device's camera with good image quality, and sound at the same time. sharp and can chat with each other quickly.
  • Compatible with most Windows, Mac, IOS, Android operating systems. If using a computer, the software that works on the Google chrome web browser is the best. If it is a smartphone, then through the mobile application Hangouts meet.
  • The function of recording lessons is for students to review and store on Google Drive. Very easy to use and completely free utility suitable for online teaching. Can schedule lessons and remind everyone to join
Good picture and sound quality for lessons
Good picture and sound quality for lessons

2. Instructions for installing Hangouts meet for teachers and students

The following are instructions for installing the hangouts meet tool. You can start a class or classroom with the following quick actions:

2.1. Steps to install on the computer

For using this software by computer, teachers and people do not need to download any, just make sure you have an e-mail account and follow the steps:

Step 1: On Google Chrome Sign in to the existing email system or if it is already available, no need to log in anymore

Email login section
Email login section

Step 2: Click on the Google Apps icon, select Meet

Tap the meet . icon
Tap the meet . icon

Or also go directly to the hangouts meet software by accessing quickly via the web:  https://meet.google.com/  then log in your e-mail 

This is the welcome interface of the software
This is the welcome interface of the software

It's quick and easy with simple steps to be able to log in to hangouts meet on your computer, without having to download or install much.

Successfully logged into the software
Successfully logged into the software

2.2 . Install on smartphones and tablets

The Hangouts meet online teaching application is available on both smartphones and tablets. If you do not need to install or download any applications on your computer, you need to install the hangouts meet software on your smartphone or tablet on the two most popular operating systems, Android and IOS.

Download the Hangouts meet app on your phone's app store

Then ?login by e-mail to the downloaded application

3. Instructions for using Hangouts meet to teach online

Hangouts meet is a premium feature of google and is completely free for online lessons. With the most basic functions, this tool can completely ensure that teachers and students can learn and exchange best online.

The steps to create a room, class and start using the software are as follows:

3.1. Create a room to teach online

To start creating an online classroom or class:

Step 1: Click Join or Start a meeting to start creating a meeting/study room

Click on the plus sign to create a class
Click on the plus sign to create a class

Step 2: After clicking and a writing box appears, then name the class/meeting and select Continue.

Enter any name code or existing class code in the box
Enter any name code or existing class code in the box

Step 3: After naming the class code, select More Option and Settings to configure the Camera and Micro if necessary (usually no adjustment is needed because the system recognizes it). After setting up the song (if any) choose Join Meeting

Where to adjust camera and microphone
Where to adjust camera and microphone

Step 4: After installing the class, to invite members to the meeting by copying and passing (via email or class group) to them the link (URL) of the meeting. Classroom teachers can use email addresses or class groups to share the link for all students to join the class. 

Illustration of the link to share with the class
Illustration of the link to share with the class

Or you can choose Add people to invite if you know the e-mails of students or with small meetings. In this way, the teacher can add each person or Copy and Paste the email list of many people (with a maximum of 30 emails allowed to copy and paste). Sending out worksheets for students to fill in their e-mails makes it easier to invite and ensure students are in the right class.

Directly invite students to join the class by entering email and pressing send invite
Directly invite students to join the class by entering email and pressing send invite

Thus, teachers can create a classroom simply. If you are a student who needs to know the steps to enter an online class, please follow the information below.

3.2. Join an online classroom with Meet

Step 1: After receiving the link to join the class from the teacher (link is in the form:  https://meet.google.com/agk-rjwn-hpu  ) or an invitation to attend from the teacher through the address email.

At the email, the student clicks the "JOIN MEETING" button in the email received (In case of receiving the direct link to the participating ULC, the student enters the link in the address bar of the Web browser)

The browser window appears when opening the software
The browser window appears when opening the software

Method 1: (Encourage students to use this method because it is only more convenient to log in once in the browser and save it for later use without having to log in again). Click on “Login” in the circled position 1

Method 2: Enter your code or display name in box 2 (need to write fully and seriously so that teachers can understand the information) then press the Ask to join button (number 3)

Step 2: After logging in to the class and will be redirected to the interface of the class. In some cases on the student's computer without a webcam or using a phone that does not support the camera, the software will display the message "Camera not found" or "Camera not found". In this case the student should check his or her webcam connection or device. Then press the “Join Now” button.

Illustrate the software page when the camera is not visible
Illustrate the software page when the camera is not visible

Thus, the students can join the online class created by the teacher in different ways.

3.3. The basic functions of the online classroom hangouts meet

The following are the basic functions when opening online classes on software that is convenient for learning and transferring knowledge between teachers and students:

Basic functions of online classrooms
Basic functions of online classrooms

Order of features in turn:

Open class information / Shared files in class

Microphone on/off

Leaving the classroom

Turn on/off the webcam

Share your own screen

Additional options

List of participants in class

Discuss

List of shared files

3.4. Other functions of the hangouts meet . classroom

* Record the lesson

Record the lesson, select the Options button and select Record the meeting or the lesson itself to record (the video file will be saved on Google Drive and the system will have an email to notify the file name to the recorder), When you want to end record select Options and select Stop recording

Record the lesson for easy viewing
Record the lesson for easy viewing

* Chat online

During the online lesson, students and teachers can use the chat feature of meet to send information. Click chat in the application toolbar. Then enter the content you want to send and then press enter to be able to comment, reply or chat with everyone.

Chat box so we can talk to each other
Chat box so we can talk to each other

*Set an appointment for a reminder

If you invite students in the usual way of Google Meet as above, when students participate in the session must be confirmed by the teacher's permission, this will take time for large classes and affect the teaching of students. Teachers, if there are students coming in late, to overcome the above disadvantages with this software, you can schedule in advance through google calender, by:

Select Calendar in Google Apps -> Select the time the lesson will take place and select More Options -> select Hangouts in the Add conferencing section -> select Save to save

Set class schedule via google calendar
Set class schedule via google calendar

4. Some notes when using Hangouts Meet

In the process of using the software to learn, for the best class to take place, attention should be paid to:

  • If two members in the same room (office) connect to an online study/meeting at the same time and if the mic is turned on, it will cause echo. Therefore, two or more people should be avoided in the same room and participating in the class, and in case of force majeure, they can use the same room to log in and ask for permission from the teacher.
  • During online learning/meeting when one member speaks, it is advised for other members to turn off their mics to avoid noise and interference affecting the classroom atmosphere. Or maybe after entering class, all students should turn off their Microphone, maybe keep the Camera on. Students should only open the Microphone to discuss when they have opinions or are requested by the teacher.
  • When studying/meeting online, the Internet is the most decisive factor, so make sure when organizing online meetings we should minimize the use of the network for other activities or use 4G to study online well. Best.

5. Summary of advantages and disadvantages of Hangouts Meet for online teaching

Here is a summary of the advantages and disadvantages of using Hangouts Meet for teaching for your reference:

Advantages Defect
  • As a free Web-based software provided by google, it is being completely free without any fees such as upgrading to a paid version for more features.
  • There are basic tools for study and work exchange such as: sharp camera, live video exchange and talk via mic or chat
  • It's quite easy and simple to use, including the function of recording lessons for easy viewing
  • Can be used for classes with large students up to 250 people
Sometimes the transmission line and audio image quality are also affected more or less causing disruption to the lesson.

Surely, with the detailed instructions for using hangouts meet online teaching above, it will make learning between teachers and students simple. Please comment below the comment section to share more experiences that you know that have not been shared in the article!

How to use Hangouts Meet (c) to organize an online class

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Hangouts meet is considered one of the most powerful free online teaching tools from Google. If you are familiar with online teaching software, then surely Hangouts meet will not disappoint you when using this tool to organize a free online class.

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