Detailed instructions for using TeamLink from A to Z

TeamLink is a free online video conferencing software that allows making online calls with up to 300 people, with unlimited meeting / lesson time.

You can refer to : How to create a classroom, join a classroom and schedule class in TeamLink in this article: How to create a room, schedule an online class on Teamlink

Detailed instructions for using TeamLink from A to Z

Layout of the TeamLink meeting

Roles of people in meetings on Teamlink

Share screen in TeamLink

Record online meeting in Teamlink

Turn off video when meeting on Teamlink

Turn off audio on Teamlink

Invite to the meeting in Teamlink

Invite others to join the ongoing meeting

Invite others to join the upcoming meeting

Chat in Teamlink

List of participants in TeamLink

Host rights in Teamlink

Control the meeting

Separate controls

Assign others as hosts in Teamlink

Device settings

Log out

see more

Download TeamLink

TeamLink for Mac

TeamLink for iOS

TeamLink for Android

Layout of the TeamLink meeting

Team Link's online meeting interface layout defaults to automatic mode, meaning that the screen displays up to 9 video windows and the system will automatically display the people speaking in the video window.

A video box in the main meeting interface can have 3 sizes, large, medium and small. The size of the video window is determined as follows:

If there is only 1 participant, it will automatically display as a large fixed window.

If there are 2 participants, one side is the big window, the other is the small window.

If more than 2 participants are involved, the video window size will be converted real time according to the current speaker. There are no large video windows but 4 medium sized windows. The remaining people show up in a small window.

If there are more than 9 participants, the video window is displayed according to the activity level of the participant and the rest are listed in the Participants list .

When sharing the screen, the sharing screen is large, the rest is displayed in small windows regardless of whether the participant speaks or not.

Click the Full Screen button at the top left of the screen to start the full screen online meeting.

Roles of people in meetings on Teamlink

There are 2 roles including Host and Attendee.

Host

The default system for meeting ID creator is Host, which has special rights such as turning on / off everyone's voice, recording the call, assigning another person to be the host ...

If the meeting creator assigned another person to act as the host, the next time he or she calls online, the host is reset to the ID creator.

Participants

The maximum number of attendees displayed the video window in TeamLink is 9 (the maximum number of attendees for the meeting is 300). Active participants are automatically displayed in the video window.

Participants can share screens, record meetings, turn on and off their audio and video.

Feature buttons

If you move the mouse over the meeting interface, all feature buttons will appear. All buttons will be hidden if you do nothing for 2 seconds. It includes menu button and action button:

The large circular icons are action buttons. From left to right are video on / off, microphone on / off, screen sharing, audio recording, and meeting exiting.

The small icon at the top right is the menu button, including: Invite participants to the meeting, chat, list of participants, settings.

Share screen in TeamLink

Click the screen sharing icon, select the content you want to share. Teamlink will synchronize content with the meeting screen of all other participants and share content full screen. Click the icon again to finish screen sharing.

Record online meeting in Teamlink

Participants can click the Record icon to start recording the meeting, if the Host does not turn off this permission for everyone. The record is saved to the machine.

Return to the main interface and click Record to review all video information.

Click on a video to play / open / delete it. Note: If you delete it, the video saved in the device will also be lost.

Turn off video when meeting on Teamlink

Without Host control, participants can click on the video icon to enable / disable their own videos.

Turn off audio on Teamlink

Without Host control, participants can click the microphone icon to turn on / off their own microphone.

Invite to the meeting in Teamlink

Whether you join the meeting or not, you can invite others to join the meeting by sharing the meeting ID (and password) or the meeting link.

Invite others to join the ongoing meeting

In any meeting, users can click on the Invite icon , copy the link and share it with others to invite them to join.

Invite others to join the upcoming meeting

The meeting link section on the right side of the main interface has the meeting ID and link link. You only need to share this information with the person you want to invite.

Method 1 : Share ID and password (if any).

Method 2 : Share the link (whether the meeting has a password or not, only need a link to be able to participate).

Note : If the Host adds or changes a password, the link to share before the change will not be available and you must send a new link to the person you want to invite.

Chat in Teamlink

Click on the chat icon to enter the chat room. All participants can send text messages to the chat room.

List of participants in TeamLink

Click the Participant icon to see all participants in the meeting. The list is displayed on the right and you can see the status of turning off. Only the host can see the controls.

Host rights in Teamlink

Host has 3 basic rights:

Control the meeting

Separate controls

Assign another person to be your Host

Control the meeting

Click on the Participant icon , only the Host will see the control buttons listed at the top of the list, including: mute all, unmute all, " Menu " button (including mute participants when entering the contest meeting, allow participants to unmute themselves).

Separate controls

Clicking on the Participant icon only the Host will see a drop-down icon next to each participant's name. Click to control each person like mute, disable video, allow / disallow recording of the meeting.

Assign others as hosts in Teamlink

Click on the Participant icon and specify anyone on the list as a host by selecting Transfer host .

Device settings

Click the Settings icon , the user can choose the output device, including:

Microphone: choose to use the default microphone or find another microphone.

Speaker: Use the default speaker or find headphones, other audio devices.

Camera: Use the default camera or find another connected HD camera.

Log out

TeamLink will remain in your login state until you log out manually. Click on your avatar and choose Log Out to log out.