Instructions for creating a professional Gmail signature

Gmail signature is an important and necessary content at the end of each email so that both parties can easily exchange information and contact each other more conveniently. The Gmail signature content is often inserted with phone numbers, websites, image signatures for Gmail , ... or any contact content.

To create a signature on Gmail, you can use the signature generator built into Gmail or use additional external signature creation tools. Once created, the signature content is always automatically displayed at the end of the email content when sending emails. The following article will guide readers on how to create a signature on Gmail.

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1. Create a manual Gmail signature

Step 1 :

Users access their Gmail account, then click on the gear icon and select Settings .

Step 2:

In the General settings group, we drag the content down to the Signature section and check the Use signature section.

Step 3 :

Next down in the white box below, users have options to use the signature design on Gmail. Each icon has different uses.

• Font: choose different font styles for the signature.
• Font size: small, regular, large and extra large.
• Formatting: There are three basic formats used bold (B), italic (I) and underline (U).
• Text color: change the color of the characters in the signature.
• Link: used to insert links into the signature
• Insert image: used to add an image to the signature.
• Left, center or right justify signature
• Lists: create bulleted or numbered lists in your signature.
• Increase, Indent: adjust the margins for signature lines.
• Quote: create a quote line for the signature.
• Clear formatting: cross-hatched T to clear the formatting just set for the characters in the signature.

Step 3:

Users enter the signature content they want to display in the email content. The signature usually includes a phone number, other contact email addresses if available, website address, Facebook, Twitter if available. If you insert a website link to contact, you should insert it through an image and then attach the link to make the signature section neater, creating both professionalism and aesthetics.

Click on the image icon to insert icon for contacts such as Facebook, Gmail,…

Step 4:

Displays a box to insert an image URL . Gmail automatically detects images via image URLs. To display images via URLs, click the Select button below.

When the image is displayed in the signature interface, we can resize it . If the image is large, you should reduce it to a smaller size to fit the content frame.

Step 5:

To insert a contact link into an image , highlight the image and click on the link icon .

Then the image is temporarily attached to the URL address /, click Change to edit the link again.

In the Edit Link box, enter the website URL so that when the email recipient clicks on the image, they will be taken directly to the website. If you use the email address assigned to the email icon, check the Email address box. Click OK to save. We continue to perform similar operations with the remaining links inserted into the image.

Next, you proceed to edit the signature content to create a more professional signature.

Step 6:

Finally, click the Save Changes button below to save the signature for Gmail.

The result when you send an email always shows the content of the composed signature as shown below. The signature content can be deleted or edited right in the email being composed.

2. Create Gmail signature on support website

There are now many tools to support Gmail signature creation or other email services, providing more options for adding information than the manual Gmail signature generator.

2.1. Hubspot.com

https://www.hubspot.com/email-signature-generator

HubSpot Email Signature Generator helps create powerful email signatures to increase response rates for your HubSpot email campaigns. Create email signatures for your HubSpot account in minutes with professional designs and unlimited customization.

Advantages of this email signature generator include:

• Consistent signatures across all teams : Create any number of signatures based on your company design without having to duplicate each signature individually. Use a consistent email signature template with different banners and calls to action for all your company's marketing, sales, and customer service teams.
• Advanced Template Customization : Customize all templates to match your brand. You can crop all images, choose your own colors and font sizes, change the order of fields, or add new fields for additional email addresses. Enhance your HubSpot email signature with different applications, such as social media buttons, calls to action, and more.
• Email Signature Analytics : Measure the performance of your email signature and banner campaigns using Newoldstamp analytics. Track impressions and clicks on all your links, banners, and call-to-action buttons to improve your company's email marketing strategy.
• Fully compatible : All email templates are tested to ensure they display correctly across all major email clients like Gmail, Outlook, Apple Mail, and more. Plus, your HubSpot email signature will work perfectly on any mobile device.

Step 1:

Users access the website above and click on the Create your free email signature button .

Step 2:

Go to Your Information for users to fill in information for the signature. The Main section is basic contact information and is previewed through the Signature Preview section on the right.

Click on the Social tab to insert links to social networking sites.

The Style tab is used to format different signature styles. If an image is inserted in the Main tab, in the Signature theme section, select the location to insert the image in the signature. Next, adjust the font, color, etc.

Step 3:

After editing, click the Create signature button to create a signature.

Step 4:

To download the created signature, enter the content in Step 2 and then click Step 3: Download your free Signature .

Then display the signature copy section, click Select Signature to directly copy the signature or Get source code to copy the html code of the signature just created.

Step 5:

Once copied, we just need to paste it into the signature section on Gmail to use it.

2.2. HTML

https://htmlsig.com/

HTMLSig is another well-designed HTML email signature generator. While it is meant for one-off use, the best use of this tool is for team deployment in medium to large organizations.

The tool includes a built-in app that will help you progress through the breadcrumb system, processing the raw data and logo first, then adding your social media information on the next tab. Once you’ve finished importing your data, you can choose to follow developer news if you want and generate your signature file.

You will be taken to a download page where you will be guided through how to install your signature into various email clients such as Apple Mail, Outlook, Gmail, and Thunderbird. You will be given the option to download your signature file or copy the source code for it.

HTMLSig's simple features ensure its compatibility across most popular email clients.

If you sign up for a basic account, you can access a dashboard where you can create up to 50 signatures, email signature users, and view click-through performance statistics.

Upgrading to the Pro plan is perfect for large marketing departments, allowing you to send your team a link to fill out the required data fields for them without allowing changes to the layout or design. This is a great way to introduce signatures to your team without having to update them all individually.

Additionally, the Pro version allows your marketing department to deploy new signatures and manage deployments from the dashboard. You can visually see all completed signatures in the management dashboard and signatures that have not completed action.

Step 1:

On the main interface of the website, we click on Or Try a Free Signature to use it for free without registering an account. However, you should create an account to have more adjustments.

Step 2:

Also switch to the Your information interface for users to fill in all necessary contact information. The interface is similar to the Hubspot above.

Step 3:

After creating, click Create Signature to start creating the signature.

Finally insert the signature content into Gmail for use.

2.3. Newoldstamp

https://newoldstamp.com/editor/

Newoldstamp is an email signature management and marketing platform perfect for small businesses and teams. Quick and easy signature setup for all company employees without requiring support from the tech or design team. Seamless integration with major email clients and devices including smartphones. Streamline consistent branded signatures across all company emails.

With Newoldstamp, you can:

• Create interactive email signatures that meet branding requirements
• Manage all your team's email signatures in one place
• Run email signature banner campaigns
• Track email signature performance
• Customize existing signature templates
• Create different email signature templates for each department

Newoldstamp's key features include:

• Advanced email signature creator and editor
• Central signature management
• G Suite, Exchange, Microsoft 365 integration
• Manage signature banners
• Signature analysis
• Compatible with major email applications
• Mobile friendly

Main benefits of using Newoldstamp

• User-friendly email signature generator to create unique designs containing contact information and business promotion.
• Improve brand recognition using NEWOLDSTAMP's email signature marketing tool.
• Professional email signature templates for Gmail, Apple Mail, Outlook, iOS and other major email clients.
• NEWOLDSTAMP provides centralized management of all company and user signatures.
• Support and instructions for signature installation.
• Improve email engagement with customers by linking social pages with social media icon packs.

Step 1:

In the website interface we enter information to create a signature.

In the Fonts and Colors section below, we proceed to change the font in the signature section. For Photo or logo , click Choose a file to upload the website image.

Users can resize the logo to fit the signature frame. Some parts with the lock icon require a paid upgrade.

Step 2:

Social icons to insert information on how to contact social networking sites. If you have an account, you will have more icons when you click Show more.

Step 4:

Look to the Templates column to select the display templates for the signature.

Step 3:

After editing, click the Save and install button in the Preview section above.

Newoldstamp will show a preview of the signature on the Gmail interface. If the user is satisfied, click Copy and proceed .

Paste the result into the signature settings section on Gmail to use.

2.4. MySignature

Your email signature is an important part of your business image. That's why it needs to reflect your brand and match your company voice. Trying to create an email signature yourself takes up valuable time that you could be spending on more important tasks.

MySignature is an online email signature generator that helps create professional, branded email signatures for Gmail, Outlook, Apple Mail, Thunderbird, and Office 365.

MySignature's key features include:

• Create email signatures from any device : Create email signatures using any Internet-connected device, be it a smartphone or tablet. Optimized for mobile, MySignature saves time while allowing you to create multiple email signatures even on the go.
• Choose from a variety of templates : Many professionally designed free email signature templates are available in MySignature. Choose a template that fits your brand identity and voice. Decide on the format, element organization, colors, and create an email signature that helps grow your business.
• Easily customize your email signature : Allow your customers to contact you through other communication channels like your website or social media. Promote your personal brand and services more effectively by adding clickable email banners, landing page links, and interactive CTA buttons.
• Know who opens and clicks your emails : Track email opens and link clicks with email tracking for Gmail. Install the MySignature extension and get all the important details you need to craft the perfect, timely response. It's easy to set up and use for your everyday email communications.
• Email Signature Analytics : Get deeper insights into the performance of your email signatures. Track clicks on all your links, banners, images, and buttons instantly. Check daily and monthly email signature performance reports in your dashboard.

The steps to create an email signature using MySignature are as follows:

Step 1:

Go to the MySignature website . Then click Create Signature .

Step 2:

A list of templates will be displayed.

Select the template you want to use by clicking Use template when hovering over the corresponding option.

Step 3:

Follow the steps in order as instructed:

Enter your name.

Select an appropriate category.

Enter your location and website (if applicable) and click Next .

Select the object to use the signature for, and then click Next .

Select the 3 social networks you use, then click Next .

Select the email client you use, then click Get Started .

Step 4: 

Update the information that appears in the signature in the left column. The updated content will change accordingly in the signature on the right.

Here are ways to create a professional Gmail signature, either manually or using signature creation websites. If you need to add contact information to your signature, you should choose the online signature creation websites above.

Good luck!