Power BI and Excel have many similarities in functionality and data presentation. However, there are still many differences between Power BI and Excel .
Power BI is Microsoft's information analysis tool that helps you build dashboards and reports to quickly process millions of rows of data at once. On the contrary, Excel is also a software from Microsoft, integrating many tools and functions that you can use to calculate, repeat, predict and create charts and graphs.
Key differences between Power BI and Excel
Data size
Cloud-based features
illustration
Table comparing the differences between Power BI and Microsoft Excel
| Power BI | Microsoft Excel | |
| Availability | New product, not yet available to all users. | Popular for a long time, available to every user. |
| Learn how to use it | Using Power BI is not easy, requiring you to have knowledge of formulas as well as how to use Power Query and Power Pivot DAX. | Easy to understand usage. |
| Price | Free to download and for personal use, but it will cost you 10USD/month to share reports with others. | You need to pay to use all Excel features. |
| flexible | Not flexible, especially when transferring data from Excel to Power BI. |
Flexible, create overview reports in a few steps with simple formulas. |
| Image | Rich, allows importing files from outside and supports built-in image editing. | Only some charts are available |
| Customize charts | Possible but not complete. | Create other charts from existing charts. |
| Dashboard interaction | Slicer or rich filter: Cross-filter, by image level, report... | There are slicers that make the dashboard interactive for users. |
| Data scale | Large volumes of data can be processed using the Power Pivot tool template. Importantly, it does not restrict any version of Excel or Office 365. | Often unresponsive when dealing with large volumes of data. |
| Accessible ability | Not accessible everywhere unless you have a license. | Access everywhere. |
| Formula language | Use DAX for formulas and functions. | Use MDX. |
| Data security | Set data viewing restrictions. | Data security is not guaranteed when shared. |
| Data sources | Power Query gets data from everywhere. | Get data using Power Query. |
Above is the difference between Power BI and Microsoft Excel . Hopefully this article helps you make the most suitable choice for yourself.
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