Step-by-step instructions for using Zoom Meeting to teach online for teachers and students

Zoom Meeting is one of the best free online teaching software in 2020. You can create different classrooms and invite unlimited participants.

The following article WebTech360 will guide you to use zoom meeting for teachers and students to teach online: instructions for registration, online class organization and class participation.

Main content:

1. What is a Zoom meeting? Why should you use Zoom meeting for online teaching?

Zoom Meeting is a solution that provides cloud-based video conferencing services. Thanks to that, businesses, schools, and teachers can deploy an online meeting or class easily on the internet environment. Currently, this application has a version on computer devices, tablets, smartphones for all operating systems from Window, IOS and Android.

Zoom Meeting helps schools and teachers easily organize an online meeting or class anywhere.
Zoom Meeting helps schools and teachers easily organize an online meeting or class anywhere.

Online meeting/learning through zoom meeting is an inevitable trend that will replace the traditional meeting/classroom system. Thanks to this service, school businesses will successfully deploy the remote working model. This is an economical and simple working solution through the internet.

If you are not sure, here are the reasons why teachers can safely choose Zoom meeting for online teaching:

  • The feature of zoom meeting is ?organize online classes with many people for clear picture quality, face to face and can share extremely high quality screen videos, fast messaging speed.
  • Compatible with most devices (PC, Table, Mobile) and operating systems (?Window, IOS, Android)
  • Support sharing your screen with others, and can share the whole screen or share only 1 window.
  • Support remote remote (control the keyboard as well as mouse) other people's devices extremely convenient.
  • You can proceed to set a password for each classroom to prevent strangers from accessing.

Zoom Meeting offers a free account and an upgrade account to paid versions with extremely valuable features.

Features in the free version and Zoom Meeting upgrade options
Features in the free version and Zoom Meeting upgrade options

In the free version, in addition to the above basic features, Zoom Meeting offers limited options but still meets most of the needs of online teaching:

  • Classrooms up to 100 participants 100
  • Limit of 40 minutes per meeting
  • UNLIMITED number of meetings

However, lecturers only need to spend an additional 300,000 VND/month to upgrade their account to the Pro version to be able to use extremely valuable features:

  • Holds classrooms of over 100 participants – suitable for universities or community classrooms.
  • Create online course videos by storing content on Zoom's cloud platform with Video capacity up to 1 GB. This video can be downloaded from a Web browser.
  • Unlimited duration for Meeting with increasing the maximum duration for each Meeting to 24 hours.

With the above outstanding features, it can be affirmed that Zoom meeting is an online classroom building platform worth using in businesses and schools.

2. How to register for a Zoom Meeting account for teachers and students

To register for a Zoom Meeting account, you just need to go directly to the link:  https://zoom.us/signup  or click create a free account (Sign Up Free) in the login interface on the device.

After entering your email address, click Sign Up.

You will then receive an activation email about the email address you used to register for a zoom account. Just go to that email and activate the account by clicking Active Account.

Go to your registered email to activate your account
Go to your registered email to activate your account

Once the account has been activated, the user will be directed to the page to fill in their zoom meeting account information. Just fill in the information including your name and password.

Fill in the information and set a password
Fill in the information and set a password

Note: The password you enter must be at least 8 characters; including at least 1 uppercase letter, 1 lowercase letter and 1 number.

After you have filled in the information for your Zoom Meeting account, you click Continue, here the window inviting people to join this application will appear and you can invite your friends by entering your email address. . Or else you can skip this step, just click Skip this step.

So you have successfully created yourself a Zoom Meeting account to be ready to organize or participate in an online class.

3. Zoom Meeting Settings

After successfully creating an account, to start using Zoom Meeting to teach online, you need to download the software and install it. Here is a step-by-step guide for you to install Zoom Meeting on popular devices such as computers, phones and tablets.

3.1. Steps to install Zoom Meeting on your computer

If you're using a computer or laptop, start by following these step-by-step installation instructions:

Step 1: Access to download the zoom meeting application at:  https://zoom.us/download .

  • In the Zoom Client for Meetings section, select Download

After you have downloaded the application, you can install it, the process is quite simple, just a few clicks and it's done.

Step 2: When the login interface appears, proceed to log in (Sign in).

Click sign in on the display interface
Click sign in on the display interface

Step 3: Fill in the information to Sign In. If you don't have an account, click create a free account (Sign Up Free) or go directly to the link:  https://zoom.us/signup

In addition, you can quickly Sign In by other methods such as:

  • SSO,
  • Google Account,
  • or Facebook account.

It is best for users to choose to log in via their google account to be able to link to the google account they are using so that they can immediately create a zoom meeting account.

Choose an account to register for zoom meeting
Choose an account to register for zoom meeting

How to install Zoom Meet on the computer is quite simple, isn't it! So the process of logging into your account has been completed, the software is ready to use.

3.2. Install on phones and tablets

Zoom Meeting is used for organizing online teaching on mobile devices and tablets that support both popular operating systems, IOS and Android. In both operating systems Zoom Meeting has the same interface called Zoom Cloud Meeting.

That's why the instructions on how to install and log in below can be used for both operating systems.

Step 1: Download the Zoom Cloud Meeting App on the app store:

Step 2: Install and log in to the application with the created account.

4. Instructions on how to use Zoom Meeting for teachers and students

?Zoom meeting offers 2 versions, free and paid. With the free version, teachers and students can use basic functions to organize online teaching. You can start using this software to teach online by following these instructions:

4.1. Create an online classroom

To use the function of creating online classrooms for teachers and lecturers.

Step 1: In the New Meeting section, select the down arrow to set the settings for the classroom.

Here, users can select start with video to enable/disable video playback. (To use this function, the computer needs to have a webcam to capture images, with smartphones and tablets, the Video playback function must be opened)

Start with video opens and closes the video function
Start with video opens and closes the video function

Use the Copy ID function to send students the ID of the room. If there is no ?ID, the student will not be able to attend the class.

Copy the classroom ID and send it to students
Copy the classroom ID and send it to students

You can also send a link to invite students to join your class without using a room code. Click the copy invitation button to get the link to send to the students.

Step 2: After making the above settings, start opening the online classroom by clicking the New Meeting button.

Step 3: At the classroom interface, select Invite. Here, you can directly invite students to join your class via email. Also in this section, you need to copy the Meeting Password (lower right or as shown in the picture in each interface) to send students the password to join the class.

Click new meeting to open the classroom
Click new meeting to open the classroom

So you have successfully created an online classroom. If you are a student who needs to join the class, continue to follow the instructions below.

4.2. Join an online classroom with Zoom Meeting

Method 1 (recommended). Using software running on a computer or an application running on a smartphone or tablet will give the best call/call quality. 

At the main window of the Zoom Meeting software/application ?select Join.

Press jone to join the classroom
Press jone to join the classroom

In the Enter meeting ID or personal link name box, fill in the class ID provided by the instructor, then enter your name in the Enter your name box (this is the name displayed in the chat interface, please enter it seriously otherwise) want to be punished!)

Fill in your class ID and name
Fill in your class ID and name
  • If you do not want to connect audio, select Do not connect to audio;
  • If you don't want to play the video, select tum off my video.
  • These functions can be turned on/off after joining the class

Once you have completed the above settings, just click the Join button to be able to join the online class.

Method 2. Run directly on WEB browser trình

When joining a meeting room by running directly on the web, you do the same as above, but a little different is to skip the installation of zoom meeting on your computer. The following is a guide to using Zoom meeting directly on the WEB browser.

Visit the homepage of Zoom Meet: https://zoom.us/ , In the corner of the homepage, select Sign In and then proceed to edit  the account information you created earlier.

Log in to your Zoom meeting account
Login to your Zoom meeting account

Once you have successfully logged into your Zoom Meeting account, select JOIN A MEETING.

Here students just need to enter the ID or Link of the class you want to enter (This information will be provided to you by the class owner)

Enter class id or link
Enter class id or link

?Select Join,

The system will ask you to download this application to your device. Please select Cancel.

At this point, on the interface you will see a small text at the bottom: If you cannot download or run the application, join from your browser. Please select join form your browser.

Enter the provided Class Meeting Password and you will join the class.

So you can start taking an online class right on the browser without having to install the zoom application on your computer through the instructions on how to use Zoom Meeting above.

4.3 Basic functions of the classroom

Below are the basic functions of the classroom to support the teaching and learning process.

Basic functions of the classroom
Basic functions of the classroom
  • (1) Turn your mic on or off.
  • (2) Turn the video on or off.
  • (3) Turn on/off the computer's audio transmission during the learning process.
  • (4) Manage who is participating in your class.
  • (5) Share with the participants a specific window on your desktop.
  • (6) Turn on the chat window on the right hand side.
  • (7) The online learning session in progress can be recorded.
  • (8) End of class.

4.4. Advanced functions in Zoom

* /Mute the sound of one or more students in the classroom

Certainly participating in online classes will be very noisy if you or your students open the mic at the same time, not only affecting other students but also reducing the quality of teaching. Therefore, the teacher of that online class can turn off the mic of the students, only opening the mic for those who need to speak. The way to do it is very simple:

  • Just choose to Manage Participante
  • Look at the fee options bar on the right and then hover over the names of the students in the class, then the Mute button will appear. You just need to click on it to be able to turn off the student's mic. Just press again (Unmute) if you want to open the mic again.
Mute the sound of one or more students in the classroom
Mute the sound of one or more students in the classroom

* Chat online

During the online lesson, you can use the chat feature of Zoom to send information. You can send it to all members who are participating or send it to a specific person. Just follow these steps:

  • Click chat in the application toolbar.
  • Enter the content to send then press enter, then this content will be sent to all members in that online class.

If you want to send a private message to a certain member, select a member in the class list, enter the information you want to chat and click send.

5. Some notes when using Zoom

In the process of using Zoom Meeting, you may encounter some problems such as:

  • Can't hear everyone's sound: then make sure the speakers are on and make sure the audio speakers are selected and connected to the zoom's system.
  • Other members of the class can't hear you: Make sure the microphone on the computer has or plug in an external microphone and is being used for the zoom system.
  • The other members hear the echo when you speak: if this happens then this echo is definitely coming from your computer. then adjust the microphone on the computer and need to review the distance between the speaker and the microphone. Besides, you can also use headphones with a microphone to replace the audio speakers.
  • Sometimes there are echoes of other members: this situation happens to be from the other members of the class. Then you can ask them to review and find out why.
  • If you don't see your classmates, it could be because you haven't done the zoom setting or you haven't logged into the class.
  • Make sure you have your webcam turned on or plugged in and selected for use in zoom to be sure other members of the class can see you too.

6. Instructions to upgrade Zoom Meeting to the paid version

With the features of Zoom Meeting, the free version has almost fully met the online teaching needs of most teachers. However, with just spending about 300,000 VND/month to upgrade to the Pro version, the teacher's account will have 2 more valuable "benefits":

  • Holds classrooms of over 100 participants – suitable for universities or community classrooms.
  • Create online course videos by storing content on Zoom's cloud platform with Video capacity up to 1 GB. This video can be downloaded from a Web browser.
  • Unlimited duration for Meeting with increasing the maximum duration for each Meeting to 24 hours.
Features in the free version and Zoom Meeting upgrade options
Features in the free version and Zoom Meeting upgrade options

How to upgrade Zoom Meeting to ?Pro version as follows:

Step 1: Visit:  https://zoom.us/pricing , at the Pro version choose Buy Now.

Note: You will need to prepare your Visa, Master or PayPal international payment card. See the instructions below:

  • How to open Visa, Master international payment cards.
  • How to create a PayPal account

Step 2: At the shopping cart page, you need to check if the information of the Pro version is correct. Information to check:

  • Number of hosts: usually only 1 host if you are a lecturer. If your company has many instructors, buy according to specific needs.
  • Form of payment: Here there will be 2 options: monthly payment (Monthly) or purchase for the whole year (Annual). If you just want to experience the upgraded Zoom Meeting, buying by month is not a bad choice, but if you are a professional teacher, buying annually will save you nearly a million dong.
The information of the Pro Zoom Meeting version needs to be checked
The information of the Pro Zoom Meeting version needs to be checked

Step 3: Provide billing contact information (Billing Contact). If you do not have an account, enter the fields at this step to create a new account. Or select Sign In to log in to the created account.

Then enter the contact information in the payment section.

Enter billing contact information
Enter billing contact information

Choose the payment method (Payment Method) is via international card or via PayPal

Select payment method
Select payment method

Select verify I'm not a robot and I agree to the Privacy Policy and Terms of Service and click Upgrade Now

So your account has been upgraded to the Pro version. Come enjoy the new features and build your online course like a pro now!

Above WebTech360 has guided to use zoom for online teaching step by step with simple steps, you can participate in online teaching and learning anywhere without having to go to class. Don't forget to comment below to share your experience about this software with us!

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