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How to Automate Document Creation with ChatGPT in Microsoft Word
Automation has become essential to increase productivity and efficiency. Microsoft Word , the popular word processing software, has been the primary tool for creating documents for decades. But what if you could enhance your document creation process with the power of artificial intelligence ?
You can! Thanks to a handy add-in, you can seamlessly integrate the power of ChatGPT into Microsoft Word, making your document creation process more efficient.
How to install ChatGPT add-in in Word
Since Microsoft Copilot is the official AI support for Microsoft Office, there is little reason to integrate ChatGPT into Office applications like Word. However, the ChatGPT for Excel Word add-in allows you to use the OpenAI API to tap into ChatGPT's capabilities right in your Word application.
Here's how you can install this add-in to use ChatGPT in Word:
1. Open Microsoft Word.
2. Navigate to the Insert tab from the ribbon.
3. Click Get Add-ins to go to the Microsoft Office Add-ins Store.
4. Search for ChatGPT .
5. Find ChatGPT for Excel Word and click Add to install.
6. Click Continue to accept the license and agreement.
Once the add-in is installed, you will get a prompt in the bottom right telling you that you can access the add-in from the Home tab.
How to create a document in Word using ChatGPT
After successfully installing the ChatGPT add-in, you need to provide it with an OpenAI API key for it to work. If you don't have one, you can generate an OpenAI API key from the OpenAI website.
With your API key, go to the Home tab and select ChatGPT for Excel Word in the right corner. This will open a window on the right.
Click on the hamburger menu and select API key. Paste your API key and click Save API Key . Once you see the green light, you're ready to use ChatGPT right in Word!
The great thing about this ChatGPT add-in is that it doesn’t just save you time browsing. It also works based on your context or document selections. With the add-in open, highlight a part of your document and you’ll see a prompt in the add-in letting you know it’s using the selection as context. You can also use the entire document as context by pressing Ctrl + A on your keyboard to select everything.
Now, type in your prompt and click Send to see the magic of AI at work. You can use ChatGPT to translate, summarize, and improve text in your Word document. You can also ask questions and get answers based on the selected context.
Alternatively, you can select a piece of text and ask ChatGPT to write the rest for you. For better results, you can train ChatGPT to write like you before asking it to generate text.
Once you receive a response to your prompt, the add-in will give you the options to Embed to embed the response below the selection or Replace to replace the selection with the ChatGPT response.
The add-in shows a preview of how many tokens your reminder will cost in the reminder box. ChatGPT uses the entire chat as context, so remember to reset the chat to avoid exceeding your ChatGPT token limit.
Integrating ChatGPT into Microsoft Word opens the door to a world of document creation automation. By following the simple steps outlined in this article, you can harness the power of language models to improve productivity and efficiency in Word.
Whether you are a student, a professional, or anyone who needs help with writing, this add-in can be a game changer. So why not give it a try and experience the benefits of AI-powered document creation for yourself?
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