With the rise of subscription-based software and business models, it’s important to have a system in place to manage and track the services you pay for. Luckily, Google Sheets is the only tool you need to record and manage these subscriptions.
Why use Google Sheets to track registrations?
There are a number of ways to track your monthly subscriptions, including mobile app stores (Google Play or the App Store) and paid subscription tracking apps. However, app stores can only track payments made within the platform, and paid tracking apps are often just another subscription on your monthly bill.
Google Sheets, on the other hand, is completely free, lightweight, extensible, and cross-platform. It’s also easy to use and supports formulas, filters, and conditional formatting to aggregate expenses, highlight upcoming renewals, and sort subscriptions by category. It supports collaboration, which can be useful for couples and families, and spreadsheets can be easily shared or exported in a variety of formats.
Tip : In addition to tracking subscriptions, Google Sheets can also record monthly expenses . You can add your subscription costs to your monthly expenses.
How to Set Up a Registration Tracker in Google Sheets
Creating a subscription tracker isn't as easy as installing an app and importing your existing subscriptions. This can take a while, especially if you're not using a template.
For this reason, the article created a subscription tracking spreadsheet with column headers for subscription name, subscription category, billing frequency and amount charged, subscription date, monthly cost, annual cost, lifetime cost, and action to take (e.g., cancel or renew).
The Category and Frequency columns have drop-down fields for subscription information. Formulas based on frequency, amount, and billing start date will automatically calculate monthly, annual, and lifetime costs of the subscription.
The formula for calculating monthly costs is as follows:
=IFS(C2="Annually",F2/12,C2 = "Weekly", F2*4, C2 = "Monthly", F2)Monthly costs are calculated based on the specified subscription frequency. The amount paid is divided by 12, multiplied by 4, or entered as a whole amount in the cell.
For the annual cost of a subscription, multiply the monthly cost by 12. To calculate the lifetime cost, use the formula to find the number of weeks, months, or years since your first payment and multiply by the amount paid:
=IFS(C2 = "Weekly", F2 * INT((TODAY()-D2)/7), C2 = "Monthly", (DATEDIF(D2,TODAY(), "m") * F2), C2 = "Annually", (H2 * DATEDIF(D2, TODAY(),"y")))The last column, Action , is where you can specify whether to renew, cancel, or even upgrade your subscription.
Get the most out of your subscription tracker
If you only have a few subscriptions to track and all you need is a place to organize them and see them all at once, the above template will work just fine. But to get the most out of your subscription tracker, you’ll need Google Sheets’ advanced features like conditional formatting and PivotTables.
Conditional Formatting
Conditional formatting can be used to highlight subscriptions that are about to expire. To track subscriptions that are about to expire, add two additional columns to your spreadsheet: Next Due Date and Days to Action . Days to Action is a calculated column that automatically subtracts the current date from the renewal date using the formula below:
=IF(E2="","", E2-TODAY())Once you set up those columns, you can apply conditional formatting to highlight subscriptions that are due in less than a month.
To apply conditional formatting to your spreadsheet, navigate to Format > Conditional Formatting . Enter the range of cells to format in the Apply to range text box . Under Format rules , click the first drop-down box ( Format cells if… ) and select Custom formula is .
Next, enter the following formula into the value or formula field:
=AND(ISNUMBER($K2), $K2 <=>The above formula checks if the Days to Action column contains a number and if that number is less than or equal to 28. You can create another formatting rule to check if the number of days to perform a specific action is less than or equal to one week.
Note : Use a different fill color for the headers of columns containing formulas. This means they cannot be edited manually.
You’ve got a quick and easy way to manage your service subscriptions in Google Sheets. For a challenge, try using Apps Script to set up automated email reminders. You can have Gemini generate a code, add it to your spreadsheet, and configure the trigger to run when it’s due for renewal within a certain number of days. Also, consider canceling subscriptions that no longer provide the same value as before.
Basically, moving or copying the entire contents of a Google Sheets spreadsheet isn't much different from what you might be familiar with when working with Microsoft Excel.
Google Sheets is a powerful tool for data analysis, but sometimes you need more power. There are plenty of add-ons that can speed up your spreadsheets and take your data processing to the next level.
Tired of spending hours creating spreadsheets and entering data manually? You'll be glad to know that you can use Gemini's creation features with Google Sheets to automate tasks and improve your overall experience.
Airtable lets you create and share relational databases easily. Export your Airtable data to Google Sheets or Excel to enjoy the benefits of advanced charts and data visualization.
Finances can be a daunting task, but thanks to Google Sheets, keeping track of your spending doesn't have to be a hassle. You don't have to invest in another software either.
Google Sheets has location settings that are easy to use and useful. Here's what you need to know about using settings in Google Sheets.
For a while, Google Sheets lured people away from Excel. But many people came back after realizing that Google Sheets is far from beating Excel.
Since Gemini in Google Sheets provides textboxes, you can ask it to do anything. But what can Gemini in Google Sheets actually do and where does it fall short?
How to use the FILTER function in Google Sheets, The FILTER function in Google Sheets allows you to filter data and return rows that meet specific criteria. Here's how to use it
To celebrate the International Pride Month, Google allows users to turn a dry, monotonous spreadsheet into a colorful rainbow extremely quickly.
The following article will show you how to insert checkboxes into a cell in Google Sheets (Google Sheets).
Google Sheets is an online spreadsheet creator that allows users to create and edit spreadsheet files quickly and conveniently.
Google Sheets or Google Sheets is one of the most powerful free tools, allowing you to track, analyze or take notes of everything you can imagine. Without stopping there, you can enhance its capabilities with Googe Scripts
Looking for an application that allows you to view and edit Excel sheets and files on your iPhone and iPad? So do not miss the following tools.
Smart TVs have really taken the world by storm. With so many great features and the ability to connect to the Internet, technology has changed the way we watch TV.
Refrigerators are familiar appliances in families. Refrigerators usually have 2 compartments, the cool compartment is spacious and has a light that automatically turns on every time the user opens it, while the freezer compartment is narrow and has no light.
Wi-Fi networks are affected by many factors beyond routers, bandwidth, and interference, but there are some smart ways to boost your network.
If you want to go back to stable iOS 16 on your phone, here is the basic guide to uninstall iOS 17 and downgrade from iOS 17 to 16.
Yogurt is a great food. Is it good to eat yogurt every day? What will happen to your body when you eat yogurt every day? Let's find out together!
This article discusses the most nutritious types of rice and how to maximize the health benefits of whichever rice you choose.
Establishing a sleep schedule and bedtime routine, changing your alarm clock, and adjusting your diet are some of the measures that can help you sleep better and wake up on time in the morning.
Rent Please! Landlord Sim is a simulation mobile game on iOS and Android. You will play as a landlord of an apartment complex and start renting out an apartment with the goal of upgrading the interior of your apartments and getting them ready for rent.
Get Bathroom Tower Defense Roblox game codes and redeem them for exciting rewards. They will help you upgrade or unlock towers with higher damage.
Let's learn about the structure, symbols and operating principles of transformers in the most accurate way.
From better picture and sound quality to voice control and more, these AI-powered features are making smart TVs so much better!
DeepSeek initially had high hopes. As an AI chatbot marketed as a strong competitor to ChatGPT, it promised intelligent conversational capabilities and experiences.
It's easy to miss important details when you're jotting down other essentials, and trying to take notes while chatting can be distracting. Fireflies.ai is the solution.
Axolot Minecraft will be a great assistant for players when operating underwater if they know how to use them.
A Quiet Place: The Road Ahead's configuration is rated quite highly, so you will need to consider the configuration before deciding to download.
