80 useful keyboard shortcuts in Microsoft Outlook

Does your business regularly check and respond to emails every day? If you rely on Microsoft Outlook to handle daily email, you definitely need to know the following keyboard shortcuts to speed up work on Microsoft Outlook faster than using the mouse.

80 useful keyboard shortcuts in Microsoft Outlook
Download Microsoft Outlook

List of 80 keyboard shortcuts in Outlook

  • Alt +. (dot) : Open Address Book with the To box
  • Alt + A : Open the Action menu
  • Alt + B : Open Address Book with selected BCC regions
  • Alt + C : Select the recipient of the message to CC
  • Alt + D : Switch to daily calendar view
  • Alt + E : Open the Edit menu
  • Alt + F : Open the File menu
  • Alt + G : Open the Go menu
  • Alt + H : Open the Help menu
  • Alt + I : Open the Find toolbar / Open the Insert menu
  • Alt + J : Go to Subject
  • Alt + K : Check names in To, CC, BCC against Address Book (right mouse cursor appears in the relevant message title)
  • Alt + L : Reply to all
  • Alt + M : View monthly calendar
  • Alt + N : Open the Accounts menu
  • Alt + O : Open the Format menu / Go to the Today calendar view
  • Alt + P : Open the Message Options dialog box
  • Alt + R : Reply / Go to view Work Week Calendar (weekly work schedule)
  • Alt + S : Send
  • Alt + T : Open the Tools menu
  • Alt + V : Open the View menu
  • Alt + W : Forward / Move to Weekly weekly schedule view
  • Alt + Y : View daily calendar daily
  • Ctrl + 1 : Go to Mail
  • Ctrl + 2 : Go to Calendar
  • Ctrl + 3 : Go to Contacts
  • Ctrl + 4 : Open Tasks
  • Ctrl + 5 : Go to Notes
  • Ctrl + 6 : Go to Folder List folder list
  • Ctrl + 7 : Open Shortcuts
  • Ctrl + 8 : Go to Journal section
  • Ctrl + B : Bold when editing RTF messages
  • Ctrl + C : Copy
  • Ctrl + D : Delete an item (message, task, contacts ...)
  • Ctrl + E : Open the Find menu / Center alignments when editing RTF messages
  • Ctrl + F : Forward
  • Ctrl + J : Open Entry Journal from the selection (messages, tasks, contacts ...)
  • Ctrl + K : Check names in To, CC, or BCC against Address Book (mouse cursor on the corresponding message title)
  • Ctrl + M : Send or receive all
  • Ctrl + O : Open
  • Ctrl + P : Print
  • Ctrl + Q : Mark selected message as read
  • Ctrl + R : Reply
  • Ctrl + S : Save draft message
  • Ctrl + T : Tab
  • Ctrl + U : Mark unread messages
  • Ctrl + V : Paste (paste)
  • Ctrl + X : Cut content
  • Ctrl + Y : Open Folder
  • Ctrl + Z : Undo (Undo)
  • Ctrl + Backspace (spacebar) : Delete the previous word
  • Ctrl + End : Go to the bottom of the page
  • Ctrl + Home : Go to the top of the page
  • Ctrl + Shift + A : Open a new Appointment
  • Ctrl + Shift + B : Open Address Book
  • Ctrl + Shift + C : Create a new Contact
  • Ctrl + Shift + E : Open a new folder
  • Ctrl + Shift + F : Open the Advanced Find window
  • Ctrl + Shift + G : Highlight the message flag to follow
  • Ctrl + Shift + J : Open a new Journal Entry
  • Ctrl + Shift + K : Open a new Task
  • Ctrl + Shift + L : Open a new Distribution List
  • Ctrl + Shift + M : Open a new mailing window
  • Ctrl + Shift + N : Open a new Note
  • Ctrl + Shift + O : Go to Outbox
  • Ctrl + Shift + P : Open the folder search window
  • Ctrl + Shift + Q : Open a new Meeting Request
  • Ctrl + Shift + R : Reply to all
  • Ctrl + Shift + S : Open a new Discussion
  • Ctrl + Shift + U : Open a new Task Request
  • Ctrl + Shift + Y : Copy directory
  • Shift + Tab : Select the previous message title button
  • F1 : Open Outlook Help
  • F3 : Activate the Find toolbar
  • F4 : Open the Find window
  • F7 : Spell check
  • F9 : Send and receive everything
  • F10 : Select a file from the Outlook toolbar button
  • F11 : Activate the "Find a contact" dialog box
  • F12 : Save As
  • Alt + F4 : Close the active window

Hopefully the above keyboard shortcuts will help you to be more productive and efficient with Microsoft Outlook every day.

Sign up and earn $1000 a day ⋙

Leave a Comment

Microsoft Outlook Contains a Critical Vulnerability That Could Easily Spread Malware

Microsoft Outlook Contains a Critical Vulnerability That Could Easily Spread Malware

Microsoft has just officially warned users about the existence of a vulnerability that could allow hackers to easily spread malware through the Outlook email application.

Updated Recovery ToolBox for Outlook Password - 2024 & 2025

Updated Recovery ToolBox for Outlook Password - 2024 & 2025

Recovery ToolBox for Outlook Password, a powerful tool designed to recover lost or forgotten passwords from email accounts and PST files of Microsoft Outlook applications.

How to Use Quick Steps in Microsoft Outlook

How to Use Quick Steps in Microsoft Outlook

Microsoft has included a handy productivity feature called Quick Steps to help automate a series of steps.

How to view and recover Microsoft Outlook password

How to view and recover Microsoft Outlook password

How to view and recover Microsoft Outlook password, How to view Outlook password on computer is not difficult. This article will guide you how to view and recover Outlook password

How to fix common errors on Microsoft Outlook

How to fix common errors on Microsoft Outlook

How to fix common errors on Microsoft Outlook, Outlook errors often arise during use. Here is a list of common errors on Microsoft Outlook

Fix Outlook asking for password continuously

Fix Outlook asking for password continuously

Fix Outlook error asking for password continuously, You get an error Outlook asking for password continuously. This article, WebTech360 will guide you how to fix it.

How to edit received email in Microsoft Outlook

How to edit received email in Microsoft Outlook

How to edit received email in Microsoft Outlook, Subject and body of received email are sender's but you can change subject line or add content note

Encrypt Email in Microsoft Outlook easily with Gpg4win

Encrypt Email in Microsoft Outlook easily with Gpg4win

To ensure that only the recipient can read the message, you should encrypt Email via GPG (GNU Privacy Gaurd) to use public or private keys when encrypting Email. The following article will introduce readers how to encrypt email in Outlook with GPG.

How to change the default font style and size in Outlook

How to change the default font style and size in Outlook

When installing Microsoft Outlook for the first time, the software automatically sets the text editor font and reads the message to Calibri or Arial. If this is not the font you like, you can adjust the font settings to suit your needs.

Instructions to put contacts into Outlook on Mac

Instructions to put contacts into Outlook on Mac

Importing contacts to Microsoft Outlook on Mac is quite simple with just a few easy steps. However, you must export the list of people to a VCF file first.

Latest Code for House of Flying Daggers and how to redeem the code

Latest Code for House of Flying Daggers and how to redeem the code

Code Thap Dien Mai Phuc gives players Kim Nguyen Bao, Hoan Khon Halo, Gold, Huyen Tinh, Huyen Tinh Chest

Black Myth: Wukong steals the record from Cyberpunk 2077

Black Myth: Wukong steals the record from Cyberpunk 2077

With a slew of mostly positive reviews, it's no surprise that Black Myth: Wukong has been breaking records on Steam.

Learn about error code 0xc00000e and how to fix it

Learn about error code 0xc00000e and how to fix it

The dreaded Blue Screen of Death (BSOD) error code 0xc00000e, which often appears when starting Windows 10, can be confusing.

Play Together space, name the space Play Together

Play Together space, name the space Play Together

Many people use spaces in their Play Together names or use small underscores to create spaces between the letters you write in your name.

How to download Black Beacon PC

How to download Black Beacon PC

While it is entirely possible to experience Black Beacon on PC, the game is not officially optimized for this platform at this time.

Formula for calculating surface area and volume of sphere

Formula for calculating surface area and volume of sphere

The surface area of ​​a sphere is four times the area of ​​a large circle, which is four times the constant Pi multiplied by the square of the radius of the sphere.

Whats special about the spacesuit China chose for the first manned landing on the moon?

Whats special about the spacesuit China chose for the first manned landing on the moon?

China is aiming to send its first citizens to the Moon by 2030, and the country has just unveiled a newly designed spacesuit that will be used on the upcoming historic mission.

Foods that easily cause inflammation in the body

Foods that easily cause inflammation in the body

Many foods can cause inflammation and chronic disease. Here are the foods you should avoid consuming in large amounts if you don't want to bring disease into your body.

Instructions on how to play Zuka Lien Quan Mobile season S1 2023

Instructions on how to play Zuka Lien Quan Mobile season S1 2023

Zuka is an assassin known to be a terror to champions with low health. Learn how to use Zuka effectively in season 23.

Latest Heroic Era Code and how to redeem code

Latest Heroic Era Code and how to redeem code

Receiving gifts through Heroic Age giftcodes is what almost all new players do when joining the game.

8 Cheapest Cloud Storage Providers

8 Cheapest Cloud Storage Providers

Let’s take a look at the cheapest online cloud storage options available. We’ll look at prices both in absolute terms and per gigabyte (per month) so you can choose what’s best for you.

What is the pound sign error (####) in Excel?

What is the pound sign error (####) in Excel?

#### in Excel is a common Excel error and appears in many different cases when we enter data in Excel, functions in Excel, enter formulas in Excel.

12 Settings on Samsung Galaxy Phones You Should Change

12 Settings on Samsung Galaxy Phones You Should Change

Just bought a new Samsung Galaxy phone and need to configure it? Here are 10 settings you should change to make your Samsung phone run better.

Latest Murder Mystery 2 Codes and How to Enter

Latest Murder Mystery 2 Codes and How to Enter

Code Murder Mystery 2 helps players choose more knife skins for their characters or get more money to use for services and buy other things in the game.

28 beautiful birthday card designs with good wishes for parents, spouses, lovers, friends

28 beautiful birthday card designs with good wishes for parents, spouses, lovers, friends

On the birthday of your lover, parents, friends, siblings, colleagues... besides gifts, don't forget to send birthday cards with wishes.