80 useful keyboard shortcuts in Microsoft Outlook

Does your business regularly check and respond to emails every day? If you rely on Microsoft Outlook to handle daily email, you definitely need to know the following keyboard shortcuts to speed up work on Microsoft Outlook faster than using the mouse.

80 useful keyboard shortcuts in Microsoft Outlook
Download Microsoft Outlook

List of 80 keyboard shortcuts in Outlook

  • Alt +. (dot) : Open Address Book with the To box
  • Alt + A : Open the Action menu
  • Alt + B : Open Address Book with selected BCC regions
  • Alt + C : Select the recipient of the message to CC
  • Alt + D : Switch to daily calendar view
  • Alt + E : Open the Edit menu
  • Alt + F : Open the File menu
  • Alt + G : Open the Go menu
  • Alt + H : Open the Help menu
  • Alt + I : Open the Find toolbar / Open the Insert menu
  • Alt + J : Go to Subject
  • Alt + K : Check names in To, CC, BCC against Address Book (right mouse cursor appears in the relevant message title)
  • Alt + L : Reply to all
  • Alt + M : View monthly calendar
  • Alt + N : Open the Accounts menu
  • Alt + O : Open the Format menu / Go to the Today calendar view
  • Alt + P : Open the Message Options dialog box
  • Alt + R : Reply / Go to view Work Week Calendar (weekly work schedule)
  • Alt + S : Send
  • Alt + T : Open the Tools menu
  • Alt + V : Open the View menu
  • Alt + W : Forward / Move to Weekly weekly schedule view
  • Alt + Y : View daily calendar daily
  • Ctrl + 1 : Go to Mail
  • Ctrl + 2 : Go to Calendar
  • Ctrl + 3 : Go to Contacts
  • Ctrl + 4 : Open Tasks
  • Ctrl + 5 : Go to Notes
  • Ctrl + 6 : Go to Folder List folder list
  • Ctrl + 7 : Open Shortcuts
  • Ctrl + 8 : Go to Journal section
  • Ctrl + B : Bold when editing RTF messages
  • Ctrl + C : Copy
  • Ctrl + D : Delete an item (message, task, contacts ...)
  • Ctrl + E : Open the Find menu / Center alignments when editing RTF messages
  • Ctrl + F : Forward
  • Ctrl + J : Open Entry Journal from the selection (messages, tasks, contacts ...)
  • Ctrl + K : Check names in To, CC, or BCC against Address Book (mouse cursor on the corresponding message title)
  • Ctrl + M : Send or receive all
  • Ctrl + O : Open
  • Ctrl + P : Print
  • Ctrl + Q : Mark selected message as read
  • Ctrl + R : Reply
  • Ctrl + S : Save draft message
  • Ctrl + T : Tab
  • Ctrl + U : Mark unread messages
  • Ctrl + V : Paste (paste)
  • Ctrl + X : Cut content
  • Ctrl + Y : Open Folder
  • Ctrl + Z : Undo (Undo)
  • Ctrl + Backspace (spacebar) : Delete the previous word
  • Ctrl + End : Go to the bottom of the page
  • Ctrl + Home : Go to the top of the page
  • Ctrl + Shift + A : Open a new Appointment
  • Ctrl + Shift + B : Open Address Book
  • Ctrl + Shift + C : Create a new Contact
  • Ctrl + Shift + E : Open a new folder
  • Ctrl + Shift + F : Open the Advanced Find window
  • Ctrl + Shift + G : Highlight the message flag to follow
  • Ctrl + Shift + J : Open a new Journal Entry
  • Ctrl + Shift + K : Open a new Task
  • Ctrl + Shift + L : Open a new Distribution List
  • Ctrl + Shift + M : Open a new mailing window
  • Ctrl + Shift + N : Open a new Note
  • Ctrl + Shift + O : Go to Outbox
  • Ctrl + Shift + P : Open the folder search window
  • Ctrl + Shift + Q : Open a new Meeting Request
  • Ctrl + Shift + R : Reply to all
  • Ctrl + Shift + S : Open a new Discussion
  • Ctrl + Shift + U : Open a new Task Request
  • Ctrl + Shift + Y : Copy directory
  • Shift + Tab : Select the previous message title button
  • F1 : Open Outlook Help
  • F3 : Activate the Find toolbar
  • F4 : Open the Find window
  • F7 : Spell check
  • F9 : Send and receive everything
  • F10 : Select a file from the Outlook toolbar button
  • F11 : Activate the "Find a contact" dialog box
  • F12 : Save As
  • Alt + F4 : Close the active window

Hopefully the above keyboard shortcuts will help you to be more productive and efficient with Microsoft Outlook every day.

Sign up and earn $1000 a day ⋙

Leave a Comment

Microsoft Outlook Contains a Critical Vulnerability That Could Easily Spread Malware

Microsoft Outlook Contains a Critical Vulnerability That Could Easily Spread Malware

Microsoft has just officially warned users about the existence of a vulnerability that could allow hackers to easily spread malware through the Outlook email application.

Updated Recovery ToolBox for Outlook Password - 2024 & 2025

Updated Recovery ToolBox for Outlook Password - 2024 & 2025

Recovery ToolBox for Outlook Password, a powerful tool designed to recover lost or forgotten passwords from email accounts and PST files of Microsoft Outlook applications.

How to Use Quick Steps in Microsoft Outlook

How to Use Quick Steps in Microsoft Outlook

Microsoft has included a handy productivity feature called Quick Steps to help automate a series of steps.

How to view and recover Microsoft Outlook password

How to view and recover Microsoft Outlook password

How to view and recover Microsoft Outlook password, How to view Outlook password on computer is not difficult. This article will guide you how to view and recover Outlook password

How to fix common errors on Microsoft Outlook

How to fix common errors on Microsoft Outlook

How to fix common errors on Microsoft Outlook, Outlook errors often arise during use. Here is a list of common errors on Microsoft Outlook

Fix Outlook asking for password continuously

Fix Outlook asking for password continuously

Fix Outlook error asking for password continuously, You get an error Outlook asking for password continuously. This article, WebTech360 will guide you how to fix it.

How to edit received email in Microsoft Outlook

How to edit received email in Microsoft Outlook

How to edit received email in Microsoft Outlook, Subject and body of received email are sender's but you can change subject line or add content note

Encrypt Email in Microsoft Outlook easily with Gpg4win

Encrypt Email in Microsoft Outlook easily with Gpg4win

To ensure that only the recipient can read the message, you should encrypt Email via GPG (GNU Privacy Gaurd) to use public or private keys when encrypting Email. The following article will introduce readers how to encrypt email in Outlook with GPG.

How to change the default font style and size in Outlook

How to change the default font style and size in Outlook

When installing Microsoft Outlook for the first time, the software automatically sets the text editor font and reads the message to Calibri or Arial. If this is not the font you like, you can adjust the font settings to suit your needs.

Instructions to put contacts into Outlook on Mac

Instructions to put contacts into Outlook on Mac

Importing contacts to Microsoft Outlook on Mac is quite simple with just a few easy steps. However, you must export the list of people to a VCF file first.

How to check RAM and check RAM errors on your computer with the highest accuracy rate

How to check RAM and check RAM errors on your computer with the highest accuracy rate

As you know, RAM is a very important hardware part in a computer, acting as memory to process data and is the factor that determines the speed of a laptop or PC. In the article below, WebTech360 will introduce you to some ways to check for RAM errors using software on Windows.

Top 5 best automatic home coffee makers

Top 5 best automatic home coffee makers

The automatic home coffee maker is a modern and professional product, bringing you and your family delicious cups of coffee with just a few quick steps.

Difference between regular TV and Smart TV

Difference between regular TV and Smart TV

Smart TVs have really taken the world by storm. With so many great features and the ability to connect to the Internet, technology has changed the way we watch TV.

Why doesnt the freezer have a light but the refrigerator does?

Why doesnt the freezer have a light but the refrigerator does?

Refrigerators are familiar appliances in families. Refrigerators usually have 2 compartments, the cool compartment is spacious and has a light that automatically turns on every time the user opens it, while the freezer compartment is narrow and has no light.

2 Ways to Fix Network Congestion That Slows Down Wi-Fi

2 Ways to Fix Network Congestion That Slows Down Wi-Fi

Wi-Fi networks are affected by many factors beyond routers, bandwidth, and interference, but there are some smart ways to boost your network.

How to Downgrade from iOS 17 to iOS 16 without Losing Data using Tenorshare Reiboot

How to Downgrade from iOS 17 to iOS 16 without Losing Data using Tenorshare Reiboot

If you want to go back to stable iOS 16 on your phone, here is the basic guide to uninstall iOS 17 and downgrade from iOS 17 to 16.

What happens to the body when you eat yogurt every day?

What happens to the body when you eat yogurt every day?

Yogurt is a great food. Is it good to eat yogurt every day? What will happen to your body when you eat yogurt every day? Let's find out together!

Which type of rice is best for health?

Which type of rice is best for health?

This article discusses the most nutritious types of rice and how to maximize the health benefits of whichever rice you choose.

How to wake up on time in the morning

How to wake up on time in the morning

Establishing a sleep schedule and bedtime routine, changing your alarm clock, and adjusting your diet are some of the measures that can help you sleep better and wake up on time in the morning.

Rent Please! Landlord Sim Tips for Beginners

Rent Please! Landlord Sim Tips for Beginners

Rent Please! Landlord Sim is a simulation mobile game on iOS and Android. You will play as a landlord of an apartment complex and start renting out an apartment with the goal of upgrading the interior of your apartments and getting them ready for rent.

Latest Bathroom Tower Defense Codes and How to Enter Codes

Latest Bathroom Tower Defense Codes and How to Enter Codes

Get Bathroom Tower Defense Roblox game codes and redeem them for exciting rewards. They will help you upgrade or unlock towers with higher damage.

Structure, symbols and operating principles of transformers

Structure, symbols and operating principles of transformers

Let's learn about the structure, symbols and operating principles of transformers in the most accurate way.

4 Ways AI Is Making Smart TVs Better

4 Ways AI Is Making Smart TVs Better

From better picture and sound quality to voice control and more, these AI-powered features are making smart TVs so much better!

Why ChatGPT is better than DeepSeek

Why ChatGPT is better than DeepSeek

DeepSeek initially had high hopes. As an AI chatbot marketed as a strong competitor to ChatGPT, it promised intelligent conversational capabilities and experiences.

Meet Fireflies.ai: The Free AI Secretary That Saves You Hours of Work

Meet Fireflies.ai: The Free AI Secretary That Saves You Hours of Work

It's easy to miss important details when you're jotting down other essentials, and trying to take notes while chatting can be distracting. Fireflies.ai is the solution.